PAIA

Section 51 Manual for
Subaru Southern Africa (Pty) Ltd
Last reviewed: 13 June 2004

CONTENTS

1. Contact information
2. The SAHRC Section 10 Guide on how to use the Act
3. Records available in terms of legislation
4. Records which are freely available
5. Records that may be requested
6. The request procedures
7. Fees
8. Availability of the manual

1. Contact Information

Full name of business: Subaru Southern Africa (Pty) Ltd (“MNI”)
Registration Number: 1977/001221/07
Directors: M Laubscher, AR Langham, R Lumb, T van Gaalen*(Managing), R Silva(Operations) *Costa Rica

Physical address: 
   7 Galaxy Drive
   Linbro Business Park
   Linbro Park
   Sandton

Postal address: 
   P O Box 9
   Linbro Park
   Sandton
   2065

Details of Head of business for purposes of information requests:

Name: Morne Viviers
Telephone number: +27 11 608 0734
Fax number:  +27 11 608 0744
E-mail address: info@subaru.co.za
Web sites: www.subaru.co.za

3. The section 10 Guide on how to use the Act

The Guide was not available at the time of drafting. Please direct any queries to:

The South African Human Rights Commission:
PAIA Unit
The Research and Documentation Department
Postal address: Private Bag 2700
Houghton
2041

Telephone:  +27 11 484-8300
Fax:   +27 11 484-0582
Website:   www.sahrc.org.za
E-mail:   PAIA@sahrc.org.za

4. Records available in terms of legislation

Subaru Southern Africa holds records in respect of, inter alia, the following legislation:

Basic Conditions of Employment Act 75 of 1997
Companies Act 61 of 1973
Compensation for Occupational Injuries and Health Diseases Act 130 of 1993
Copyright Act 98 of 1978
Electronic Communications and Transactions Act 25 of 2002
Income Tax Act 95 of 1967
Insurance Act 37 of 1943
Intellectual Property Laws Amendment 39 of 1997
Labour Relations Act 66 of 1995
Regional Services Councils Act 109 of 1985
Skills Development Levies Act No. 9 of 1999
Skills Development Act No. 97 of 1998
Stamp Duties Act No. 77 of 1968
Unemployment Contributions Act 4 of 2002
Unemployment Insurance Act 63 of 2001
Value Added Tax Act 89 of 1991
5. Records that are freely available

Web site information – www.subaru.co.za

6. Records that may be requested

Minutes of directors/management meetings:
Availability to be determined upon request
Minutes of staff meetings: Availability to be determined upon request
Correspondence: Availability to be determined upon request
Licences: Availability to be determined upon request
Annual financial statements: Availability to be determined upon request
Accountant’s reports: Availability to be determined upon request
Asset Inventories: Availability to be determined upon request
Dealership list: available from www.subaru.co.za
Stock inventories: Availability to be determined upon request
Remuneration records: Availability to be determined upon request
Sales records: Availability to be determined upon request
Client list: Availability to be determined upon request
Supplier list: Availability to be determined upon request
7. Request procedures

Any request for access to a record listed must be made on the prescribed form. A copy of this form is attached as Annexure A.

Requests for access must be made to the head of the organisation listed above and must be sent to one of the contact points listed.

When requesting access to a record it is important to include enough information for us to be readily able to identify both the record and the person making the request. It is also important to provide us with your contact details and the manner in which you would like us to contact you.

In order for a requester to have access to a record listed in this Manual, such access must be necessary for the requester to protect or exercise any right. It is therefore necessary to identify the right or rights which you wish to protect or exercise and explain fully why access to the record is required in order to do this.

If you have been authorised to make a request on behalf of another person it will be necessary to provide satisfactory proof of such authority.

8. Fees

In the case of requests where the requester is seeking to access a record which contains personal information about the requester (“a personal requester”), no fee is payable.

In all other cases an initial fee of R50 will be levied. This can either be submitted with the original request or we will send the requester a notice stating that this fee is required before we begin processing the request. The requester may lodge an application to the court against the tender or payment of the request fee [see s 54(3)(b) of the Act].

Once a decision has been made as to whether the request will be granted or refused, we will inform the requester on the prescribed form.

If the request is granted then a further fee will be levied in respect of searching, reproduction and preparation and for any time that exceeds the prescribed hours.

A list of the fees, which have been set by the Government, is attached as Annexure B.

9. Where else is this Manual available?

This Manual can be inspected, free of charge, at the address listed under contact information above.

A copy can also be obtained from the South African Human Rights Commission.